Conduct & Disciplinary Rules - 58 : Article from Mr. K.V.Shridharan, Ex General Secretary, AIPEU Group C

 Conduct & Disciplinary Rules - 58 : Article from Mr. K.V.Shridharan, Ex General Secretary, AIPEU Group C

Conduct & Disciplinary Rules - 58 : Article from Mr. K.V.Shridharan, Ex General Secretary, AIPEU Group C

Conduct & Disciplinary Rules – 58

DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS

36. PREVENTIVE MEASURES BEING ADOPTED BY DEPARTMENT TO CHECK FRAUD AND LOSSES.

(A)    MONEY ORDER DEPARTMENT

Mail overseers are required to verify payment of at least 50 MOs in a month and submit a list of MOs verified with the diary on the last working day of the month, Similarly town Inspectors are also required to verify payments of at least 50 MOs in a month. Likewise IPOs are also required to verify payments of at least 25 MOs paid by the postman and EDDAs every month.

(Rule 355(2) and 293(1) Vol - VIII)

2. By way of measure for the prevention of bogus MOs it has been ordered by the DG that the oblong MO stamp should be replaced by a skeleton stamp.

i) If the bogus MOs have been prepared by misusing the oblong Mo stamp on the issuing office.

ii) If the Bogus MOs have been prepared by using a replica of the oblong Mo stamp of the issuing office either in rubber or other-wise and the fictitious stamp has close resemblance to the genuine one so that the difference can not be easily noticed.

(DG P & T No. 13/55/65 CI dt. 28-2-66)

37. SPECIAL AUDIT REPORTS FOR WRITE OFF CASES.

While processing the cases of write off, it has been observed that Circle/ regions are sending special audit reports signed by Sr Accounts officers and Vigilance officers etc. The Integrated Finance wings have objected to the same and have requested that such reports should be signed by Director/Dy Director of Accounts/Circle IFAs along with their recommendations.

2. While forwarding the cases for write off loss, the following documents/ information should also be sent with reports;

a. Check list

b. SQF

c) Special audit report

d. CLI/DLI in case of fresh/new cases

e. Police report/Copy of court judgments, if any.

f. The normal and penal interest may be mentioned separately, whenever required.

g) Brief history of the case.

3. It has been observed that write off cases are sent without the recommendations of Heads of Circle/Regions for which they have to be addressed again and again which delays cases unnecessarily. The instructions may be brought to the notice of all concerned for compliance.

(DG (P) No; 3-11/M H-06/98-Inv dated 17.6.2003)

38. MONETARY LIMITS FOR HANDLING CASES OF LOSS/FRAUD FOR CONDUCTING THE INVESTIGATION AT DO/CO LEVEL

The existing money limits for conducting Divisional level and Circle level inquiries in the fraud/loss cases were last revised vide this Office ORDER No. 8.5/92 read with this Office order No. 8/5/92hiv., dated 18-12-1992.

The revision of these monetary limits was and the powers for review of the cases have been under consideration in this office. It has now been decided to revise the present monetary limits for handling of loss and fraud cases for conducting the investigation as under:

Limit Revised Limit

1.        Inspector (Posts) / Asstt Supdt. (Posts) - Rs.20,000

2.        Divisional Supdt, / Chief Postmaster Dy, Director Mumbai/ Kalkata GPOs -20,001 to 50,000

3.        Asstt. Director/APMG (Inv.) in the Circle-Office. - 50,001 to 1 Lakh

4.         Director, Postal Services/ Directors, Kalkata/Mumbai/ GPOs Postmasters General/ - Above1, lakh

3. The limit for cases of loss/fraud required to be reported to the Directorate has already been revised vide this office letter of even number, dated 7-2-2003 read with letter of even number, dated 24-6-2004 wherein the procedure for review of these cases has also been indicated.

4. As per the existing orders, in cases involving loss of Rs. Five lakhs or more, or cases of complex nature/or with special features irrespective of the loss involved, investigation from the Directorate may also be undertaken, though such cases shall continue to be investigated and processed by the Circles. The investigation y the Directorate will not substitute the investigation by the Circles which is primarily their responsibility.

5. Following procedure for review of cases up to Rs. One lakh in the Circle may be followed:

a. Cases investigated by Inspector, Posts/ASPOs up to Rs. 20,000 may be reviewed by the Divisional Supdt/Senior or Chief Postmaster/Deputy Director of Mumbai/ Kolkata GPO, as the case may be., These cases will have to be reported to RO/ Co followed by detailed enquiry report and follow up action on the inquiry report.

b. Cases investigated up to Rs. 50,000 by the Divisional Supdt./ St, or Chief Postmaster may be reviewed in the Circle Office by the DPS/APMG (Inv.) and submitted to the Director, Postal Services for information and orders. In respect of cases investigated by Dy. Director of Mumbai / Kolkata GPO, the review may be carried out by the Director Mumbai/ Kolkata (GPO) © cases investigated by the ADPS/APMG (Inv.) of the Circle Office up to Rs. 1 lakh may be reviewed by the Director, Postal Services and, put up to PMG/CPMG for information and orders,

6. The investigation in the cases involving amount over Rs. One lakh will be carried our by the Director or by the PMG/CPMG, inquiries by PMG or CPMG, in addition to the enquiries made at Director level, may be ordered by the Directorate where considered necessary or conducted at the discretion of CPMG/PMG himself. The office of Director of Accounts (Postal) is also expected to detect and prevent frauds though the mechanism, of cross-checking of account and documents received from the Post Offices.

Wherever investigations into fraud case relates to the worked and the responsibilities of the office of Director of Accounts (Postal). The CPMSG/ Regional PMsG should communicate various acts of omissions and commissions on the part of the staff of Postal Accounts office and call for the comments of the Director of Accounts (Postal) wherever considered necessary, further investigations can be made either by deputing a senior officer from the Circle or themselves at their discretion.

7. In every case where the loss exceeds Rs. 2 lakhs an intimation should be sent in the first instance to ADG (Investigation)

8. Heads of Circle will continue to maintain necessary statistical data in respect of loss/fraud cases pertaining to the different Regions to the Circle.

9. This order will be applicable to all cases detected after 1-8-2004,

(DOP No 8-3/2002-Inv dtd 29.7.2004)