Conduct & Disciplinary Rules – 123 : (Compiled By Com Kayveeyes)

 Conduct & Disciplinary Rules – 123 : (Compiled By Com Kayveeyes)

DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS

VERBAL EXPLANATIONS

The Supdt. RMs or in his absence the ASRM should as far as possible avail himself of the presence of the sorters on the attendance days of sets, to obtain verbal explanations from them before they leave the record office and pass the necessary orders at once. Written explanations should only be insisted on in important cases. (R 206, Vol. 8)

RECOVERY OF THE COST OF LOST OR BROKEN ARTICLES

For all recoveries of the cost of lost or broken articles orders to be made by Supdt. or IPOs or the Postmaster or credited by the officials concerned themselves. A certificate of credit should be obtained and verified, at the time of verification of the account of the H.O.

(R-210/1/Vol. 8)

 DUPLICATE KEYS OF ALMIRAH LOCKERS ETC

When steel almirah, cabinets, cupboards or lockers furnished with body lockers are supplied to any Post mail record or Divl. Office for storage of records form etc., the duplicate keys of the same should be kept locked up in the Divl. Office in the joint custody of head clerk, and stock clerk of the Divl. Office. Whenever original key is lost the issue of duplicate key should be authorised by the SPOs.

(R-212/1, Vol. 8)

PAINTING OF LETTER BOXES AND IRON SAFES

(i) Every SPos should arrange to have each letter box in his division regularly painted at least once a year. Red paint and brushes will be kept in store at each HO/RO.

(ii) Iron safe supplied to PO/RO should be painted when necessary green outside and red inside-to-prevent them from getting rusty and the SPOs should authorise Postmasters/ Record clerk to have this done. (R-216, Vol. 8)

 SUPERVISION OF POST OFFICES AT HEAD QUARTERS

The SPos are required to visit the PO at his headquarters. He should pay his visits during the busy hours of the day and watch the work.

The SPOs must frequently visit the SOs at his HQ and carry out checks noted in rule 221 to 228 of Vol. 8.  (R-220, Vol-8)

 MEMORANDUM BOOK

The Inspector should keep a rough memorandum book in which he should make notes regarding any matter concerning his sub-division that are worthy of notes which not ordinarily be placed on official record. The book should be handed over by the Inspector to his successor when he relinquishes the charge of his sub-division.

(R-267 of Vol. VIII)

VISITS TO POST OFFICES IN COURSE OF TOUR

When on tour an Inspector should pay unexpected visits to Post Office at places through which he travels and satisfy himself in a general way that the cash and stamp balances of the office are correct, that work is being properly conducted that the arrangements for transaction of business with the public are satisfactory, that the official perform their duty properly, that the office is kept neat and tidy etc. Opportunity should be taken to settle any pending cases connected with the office by personal enquiries on the spot. The result of the visit should be recorded in the order book (M58) of the office and in the Inspector's Diary (Gen-2). (Rule 270, Vol. VIII)

NB: The IPO should also ensure that the Postmaster or any other official to whom the work is delegated in verifying the stamp advance of counter PAs/Vendors etc. and the result is recorded in the error book of the office as laid down in Sub-rule(4)(5) of Rule 45 of P& T Manual Vol. VI.

HOURS OF BUSINESS

The hours of business in BO will be fixed by the IPO who will issue a notice of hours of business in the form M6 to BOs for exhibition. A consolidated hours of business of a all BOs will be maintained in manuscript by the IPOs in the form of register which will have only two columns viz. (1) Name of the BO(2) Working hours of the B.O.A copy of the consolidated list be submitted to the SPOs. (Rule 271, Vol. III)