Conduct & Disciplinary Rules – 128 : (Compiled By Com Kayveeyes)

 Conduct & Disciplinary Rules – 128 : (Compiled By Com Kayveeyes)

DEPARTMENTAL ENQUIRIES AND INVESTIGATION

61. SUDDEN OR SERIOUS ILLNESS OF AN OFFICIAL ON DUTY

(1)     When an official on duty in a mail van is attacked with any serious illness the head sorting assistant should communicate the fact, with as little delay as possible, to the guard of the train, and also report it to the superintendent. The railway staff are provided with full and explicit instructions for their conduct in such cases and will, in addition to providing such medical assistance and care as the sufferer is in need of, take such measures as they may deem necessary for the disinfection of the van and its contents.

(2)     When an official on duty in a mail office is attacked with any serious illness, the head sorting assistant should communicate the fact by Telegraph/fax, to the Superintendent. If the head sorting assistant is himself taken ill, the senior sorting assistant should assume charge of the set and act as directed above.

(3)     In the case of single-handed offices or sections the information about the illness should invariably be given to the Superintendent by telegraph/fax. In other cases, the head sorting assistant or the senior sorting assistant in charge as the case may be, should use his discretion and report the incident either by letter or by wire according to the circumstances of each case. (Rule 38, Vol. VII).

 CUSTODY OF STAMPS, SEALS, KEYS AND BLANK FORMS:

(1)     The Stamps and seals used in the several departments of a mail office must always be locked upon when not in use. Before the close of the office, the head sorting assistant must collect all the stamps and seals and lock them up. The insurance seal must always remain in the possession of the head sorting assistant, who is responsible for its safe custody and will be held answerable if any improper use is made of it.

Note: When the duties in regard to closing of bags containing insured articles are delegated to the L.S.G. Supervisor, the insurance seal will remain in his custody.

(2)     All keys of the office must be kept by the head sorting assistant on his person but, during working hours, the keys of different sorting cases should be entrusted to the sorting assistant concerned. The head is responsible for the custody of the books of the registered journal in use and in stock; and must see the receipts in each book are complete and properly numbered and bound by the press and that the books are issued only as required. (R-65, Vol. VII)

AUTHORITY OF THE RECORD OFFICER

1.        The duties, responsibilities and authority of the record officer as described in this chapter, extend solely to the staff attached to the record office.

2.        The record officer is authorised, when necessary, to order sorting assistants to do overtime duty, or in urgent cases, to transfer them temporarily from one set or section to another, to summon the sorting assistant to the record office or to the railway station during his rest-time for the purpose of inquiring into losses or complaints, of communicating to him urgent sorting or guidance orders sending him on overtime duty in any sudden emergency or of making him practise sorting. The record officer has discretionary power to make such temporary arrangements in cases of sudden illness of sorting assistants etc.. as may be necessary to carry on the work; but every such case must be at once reported to the Superintendent in the record officer's daily report.

3.        The record officer may permit mutual exchange of duties between sorting assistants so long as it does not involve any extra expenditure and does not interfere with the working of the Department. (Rule 116, Vol. VII)