Those aged 70 years and above can now benefit from the expansion of the Ayushman Bharat-Pradhan Mantri Jan Arogya Yojana (AB-PMJAY) regardless of income-

 Those aged 70 years and above can now benefit from the expansion of the Ayushman Bharat-Pradhan Mantri Jan Arogya Yojana (AB-PMJAY) regardless of income-

 

Read More ->>

Government Issues Clarification on Retaining Daughter’s Name in Pension Records for Family Pension Eligibility

 Government Issues Clarification on Retaining Daughter’s Name in Pension Records for Family Pension Eligibility

In a recent directive, the Department of Pension and Pensioners’ Welfare (DoPPW) clarified the rules on maintaining a government pensioner’s family details, especially concerning the inclusion of a daughter’s name. The clarification, issued through an Office Memorandum (OM), emphasizes that the names of daughters will remain on record even after the government servant’s retirement, addressing common queries from pensioners and government employees alike.

Why This Matters: Daughter’s Inclusion in Pension Records

The OM, dated 30 October 2024, responds to questions surrounding the deletion of a daughter’s name from a pensioner’s family records post-retirement. As per the Central Civil Services (Pension) Rules, 2021, the family details submitted by government employees at the start and end of their service include information on spouses, children, parents, and other eligible dependents. This updated rule ensures continuity and security in maintaining the family’s eligibility for benefits.

Key Takeaways from the Office Memorandum

1. Family Details Submission:
   • Under Rule 50 (15) of the CCS (Pension) Rules, 2021, government employees must submit comprehensive family details, including all eligible members, at the beginning of their service and again upon retirement.
   • This process involves submitting Form 4 with updated family details, which remains on record in the government’s pension database.
2. Clarification on Deletion Requests:
   • The OM addresses queries related to removing a daughter’s name from family records after an employee retires, explicitly clarifying that her name should remain listed.
   • The directive ensures that a daughter, whether eligible for a family pension or not, is recognized as a family member for pension documentation purposes.
3. Eligibility for Family Pension:
   • This clarification is in line with OM No. 3(2)/2022-P&PW(H)-7942, dated 07-10-2022, which outlines the requirement for all family members, regardless of eligibility, to be included in pension records.
   • Importantly, a daughter’s eligibility for family pension is evaluated only after the demise of the pensioner or other qualifying family members, based on existing rules.
4. Instructions for Compliance:
   • The DoPPW has requested all Ministries and Departments to ensure that relevant personnel are informed of these updated provisions to avoid any misunderstandings or unnecessary changes in family pension records.

What This Means for Government Employees and Pensioners

For families and pensioners, this clarification removes any ambiguity about the inclusion of daughters in pension records. While daughters’ eligibility for a family pension is determined separately, their names will remain in the records by default. This approach offers families clarity and security, ensuring that family details are preserved and reviewed correctly at the time of pension processing.

Ensuring Smooth Pension Processes with Updated Guidelines

This recent clarification on family records not only aids compliance but also ensures that pensioners’ families receive the benefits they are entitled to without administrative confusion.

Government employees and pensioners seeking further details can consult with their respective departmental pension offices, ensuring that all documentation reflects the latest rules accurately.

Read the full official OM below:

Read More ->>

Managing thrift under threat in the digital age" has been published today

 " Managing thrift under threat in the digital age" 

******

Read More ->>

Government Sets Clear Timelines for Pension and Gratuity Processing

 Government Sets Clear Timelines for Pension and Gratuity Processing

In an effort to streamline retirement benefits, the Ministry of Personnel, Public Grievances, and Pensions has issued new timelines for processing pension and gratuity authorizations. The Office Memorandum, released by the Department of Pension and Pensioners’ Welfare, provides detailed steps and deadlines to ensure timely authorization of these benefits upon retirement.

The guidelines target various stages of the retirement process to ensure that every government servant’s pension and gratuity are promptly addressed. These timelines, issued as per the Central Civil Service (Pension) Rules, 2021, cover activities ranging from preliminary preparation to final authorization.

Key Activities and Deadlines for Pension and Gratuity Authorization

The Office Memorandum outlines several mandatory steps, each assigned a specific timeline to enhance accountability and reduce delays.

1. List of Retiring Employees

• Timeline: By the 15th of every month
• Requirement: Each Head of Department (HoD) must maintain an updated list of employees scheduled for retirement within the next 15 months. This list ensures preparedness for upcoming retirements.

2. Verification of Accommodation Details

• Timeline: At least one year before retirement
• Requirement: Government accommodation details must be verified well in advance. HoDs are instructed to obtain information from the retiring employee and forward it to the Directorate of Estates. A “No Demand Certificate” must be issued at least eight months before retirement to ensure a smooth transition.

3. Service Verification and Book Completion

• Timeline: During the last year of service
• Requirement: According to Rules 56 and 57, extensive verification of the service record, including rectification of omissions or inaccuracies, should be completed within one year before the retirement date. This preparatory work aims to prevent any last-minute complications.

4. Submission of Pension Forms

• Timeline: Within two months from form receipt
• Requirement: The HoD must submit the completed pension case, along with a covering letter (Format 10), to the Pay & Accounts Office within two months of receiving the pension forms from the employee.

5. Issuance of Pension Payment Order

• Timeline: No later than two months before retirement
• Requirement: The Accounts Officer is responsible for applying necessary checks and issuing the Pension Payment Order (PPO) at least two months before the employee’s retirement. This prompt issuance of the PPO aims to avoid delays in disbursement.

6. Forwarding to Central Pension Accounting Office (CPAO)

• Timeline: Within two months from PPO issuance
• Requirement: Once the PPO is issued, the Accounts Officer must forward a copy to the CPAO. The CPAO, in turn, is expected to issue a Special Seal Authority within 21 days, which is then sent to the Pension Disbursing Authority for final disbursement.

Ensuring Timely Disbursement of Pension Benefits

The Ministry emphasized the importance of adhering to these guidelines to prevent delays and ensure that retired employees receive their benefits on time. In this regard, all Ministries and Departments are urged to circulate the new timelines among relevant personnel involved in pension and gratuity processing.

Under the new rules, the Pension Disbursing Authority will handle the final step of disbursing the pension to retired government employees promptly after the issuance of the PPO. By standardizing the procedures and setting clear deadlines, the government aims to foster an efficient retirement process.

Read More ->>

Non-declaration of Examination results and filling up vacant posts - AIGDSU letter to Directorate

 Non-declaration of Examination results and filling up vacant posts - AIGDSU letter to Directorate

Read More ->>

Grant of Dearness Relief to Central Government pensioners/ family pensioners-Revised rate effective from 01-07-2024-reg

Dearness Relief to Central Government Pensioners / family pensioners - Revised rate effective from 01/07/2024 - reg

  

Read More ->>

Need your IPPB Account Number and CIF?

 Need your IPPB Account Number and CIF?

Read More ->>

 

Drone Delivery by DOP

Read More ->>

Urgent Revision of Pension for Pre- 01.01.2006 Central Government Pensioners

 Urgent Revision of Pension for Pre- 01.01.2006 Central Government Pensioners

Read More ->>

Film Heritage Foundation(FHF) Lifetime Achievement Award 2024 to S. Theodore Baskaran, Retired CPMG.

 Film Heritage Foundation(FHF) Lifetime Achievement Award 2024 to S. Theodore Baskaran, Retired CPMG.

 Our former Chief PMG tn remarkable achievement and got life time award from film heritage Trivandrum

 FHF is delighted to share that we will be conferring the Film Heritage Foundation Lifetime Achievement Award 2024 to S. Theodore Baskaran as a memory keeper of Tamil cinema at the opening ceremony of the Film Preservation & Restoration Workshop India 2024 on November 7th in Thiruvananthapuram.

A man of many parts, S. Theodore Baskaran had a full-time career as a civil servant retiring as a Chief Postmaster General, but his passion for nature and wildlife conservation as well as his prolific writing on the history of Tamil cinema has won him accolades both as an advocate for nature conservation and a renowned film historian.

Read More ->>

National Anubhav Award Scheme 2025: Encouraging Retirees to Share Their Journey

 National Anubhav Award Scheme 2025: Encouraging Retirees to Share Their Journey

The Ministry of Personnel, Public Grievances, and Pensions has announced the guidelines for the National Anubhav Award Scheme 2025, aimed at celebrating the contributions of retiring and retired government employees. Launched to document personal experiences and achievements, the scheme seeks to honor outstanding write-ups that detail the significant moments of employees’ careers, offering a treasure trove of institutional memory for the nation.

The Vision Behind Anubhav Awards

In 2015, under the vision of the Hon’ble Prime Minister, the Anubhav Awards Scheme and its portal were introduced as a platform to encourage retiring and retired government officials to share their experiences during their service period. The initiative has since gained immense popularity, with 98 organizations participating and 10,886 write-ups published over the past decade.

The initiative not only highlights the personal experiences and achievements of government employees but also serves as an invaluable resource for current and future governance. These memoirs provide insights that are aimed at improving governance processes and fostering a better understanding of the challenges faced by public officials.

Key Details of the 2025 Anubhav Awards Scheme

The Anubhav Awards Scheme 2025 has been officially notified by the Department of Pension & Pensioners’ Welfare, with updated guidelines for eligible retirees to participate. All write-ups submitted between April 1, 2024, and March 31, 2025, will be considered for the 2025 awards.

Categories for Recognition

The scheme aims to recognize the contributions of eligible government employees in several categories, including:

• Accounts
• Administrative work
• Good Governance
• Government Process Re-engineering
• Information Technology
• Research
• Simplification of Procedures
• Learning from Failures
• Public Dealing
• Development of Personal Traits
• Instances of Strength, Valor, or Bravery

The awards will honor individuals across a wide range of contributions to public service, emphasizing categories that promote good governance, procedural simplification, and technological innovation.

Eligibility and Selection Process

Eligibility: The scheme is open to employees from Central Government and Central Public Sector Undertakings (CPSUs), including Public Sector Banks. Employees set to retire in the next eight months or those who have retired within the last three years are eligible to participate.

Selection Process:

1. Eligible employees need to submit their write-ups via the Anubhav Portal, which must be under 5,000 words, with appropriate supporting documents.
2. Submitted write-ups will be assessed and approved by the relevant Ministry or Department.
3. After approval, write-ups will be subjected to a two-tier examination by the Screening Committee of the Department of Pension & Pensioners’ Welfare.
4. The Evaluation Committee will finalize the list of awardees and obtain clearances before submitting the names to the Hon’ble Minister of State for final approval.

Awards and Entitlements

The scheme will confer 5 Anubhav Awards and 10 Jury Certificates for the best write-ups. Each Anubhav Awardee will receive:

• A Medal
• A Certificate
• A cash prize of Rs. 10,000 (to be remitted digitally)

Jury Certificate winners will receive a medal and certificate as recognition for their contributions.

Awardees will also receive travel allowances, covering both the awardee and an accompanying person, for attending the award ceremony in New Delhi, along with accommodation arrangements facilitated by the concerned Ministry or Department.

Promoting Participation Across Ministries

The Department of Pension & Pensioners’ Welfare has urged all ministries and departments to extend invitations to all retirees to share their experiences on the Anubhav Portal. These experiences can inspire others, and provide learnings that will help shape future governance. The portal also features useful resources like FAQs, guidance steps, and short films on previous awardees to motivate participation.

The Power of Sharing Experiences

The Anubhav initiative aims to not just recognize individual contributions but also build a collective resource of lessons, best practices, and inspirational stories for future governance. Through this platform, retiring employees have an opportunity to leave behind a legacy that will guide the next generation of civil servants.

The decision of the Department of Pension & Pensioners’ Welfare, Ministry of Personnel, Public Grievances, and Pensions regarding the awards will be final.

Retirees are encouraged to participate and make their voices heard, not just to share their journey but also to contribute to the administrative history of India, ultimately helping the system evolve and grow.

Read the official guidelines below:

Read More ->>

New policy guidelines for delivery staff using their own two-wheeler vehicles - Policy guidelines on delivery of Postal articles by Delivery staff through their own two-wheeler vehicle

 New policy guidelines for delivery staff using their own two-wheeler vehicles - Policy guidelines on delivery of Postal articles by Delivery staff through their own two-wheeler vehicle

• The Department of Posts has issued new policy guidelines for delivery staff to use their own two-wheeler vehicles for delivering postal articles.
• The guidelines cover regular Postman staff, Grameen Dak Sewaks, outsourced delivery staff, and other departmental staff engaged in delivery work.
• Delivery staff can be reimbursed for fuel charges at the rates prescribed by the Parcel Directorate.
• Reimbursement charges will be linked to delivery performance and usage of the Postman Mobile App.
• Circles are to implement the guidelines from November 15, 2024.

*****************

No: 16-02/2024-D

Government of India Ministry of Communications Department of Posts

Mail Operations Division Dak Bhawan, New Delhi- 110 001

Dated: 25.10.2024

To
All Heads of Circle

Subject: Policy guidelines on delivery of Postal articles by Delivery staff through their own two-wheeler vehicle - reg.

Over the past few years, delivery of postal articles has undergone a transformational change over the years. More and more delivery staff are presently using their own 2-wheeler vehicles i.e. bike/scooter for delivery of postal articles. Parcel Directorate has also issued guidelines for payment of fuel reimbursement charges to delivery staff engaged at NDCs/Delivery Post offices (containing Parcel Delivery beats) using their personal 2-wheeler vehicles for Parcel delivery vide OM dated 6th May, 2022 (Copy enclosed). Besides, private courier players operating in the country are also effecting delivery of the booked articles including documents through the 2-wheeler vehicle owned by the delivery staff.

2.Department has recently enter into a tie-up with Ministry of Micro, Small & Medium Enterprises (M/o MSME) for delivery of toolkits under the PM Vishwakarma Scheme. The toolkits weighing between 15 kg. to 40 kg. are to be delivered to the beneficiaries (artisans, craftsman, etc.) under the Scheme. The toolkits are being delivered Pan-India and includes areas covered under Nodal Delivery Centres, delivery POS other than NDCs as well as delivery areas covered under delivery jurisdiction of Branch Post Offices. It is expected that delivery POS in small towns and Branch Post offices will receive 1-2 toolkits in a week for delivery to the beneficiaries. This low volume may not justify delivery of such toolkits through 4-wheeler vehicles, however delivery of such heavy articles also cannot be effected through foot/cycle beat. Delivery of such type of articles can easily be performed through the 2-wheeler vehicles as is the practice in the private courier industry.

3.However, Department at present has no policy for encouraging the delivery staff to use their 2-wheeler vehicles for delivering the postal articles (Speed Post, Registered, ordinary articles) other than Parcels. Though Department has also made provision in Recruitment Rules for Postman for hiring a person with valid 2-wheeler driving license to become postman. At present, Departmental guidelines only deals with the delivery of postal articles through bicycle for which Delivery staff receives Bicycle Allowance at the rate of Rs. 180/- per month as has been provided vide Deptt. of Expenditure OM dated 14/7/2022.

4. Delivery through bike/scooter not only provides for expedited delivery of the postal articles but has also been necessitated by the present trends in the courier and express market. Besides, mechanized delivery also improves productivity of delivery staff by enabling delivery of increased number of postal articles by a delivery staff by reducing 

the travel time travelled in a delivery beat. Mechanized delivery is also beneficial to the delivery staff as mechanized beat involved less physical exhaustion in comparison to foot or cycle beat. It is also to be noted that at present major courier players in the country are using 2-wheeler vehicles for delivery of postal articles. Mechanized delivery of articles in association with the setting up of centralized delivery of articles will help the Department in bringing its delivery practices at par with the other delivery players operating in the country such as morning & evening delivery beats, improved efficiency in delivery, etc.

5.Accordingly, policy guidelines to provide for the delivery of all kind of postal articles by the delivery staff by using their own 2-wheeler vehicle i.e. bikes/scooter and payment of fuel reimbursement charges to such delivery staff are being issued. The Policy Guidelines have been broadly framed on the line of Guidelines issued by the Parcel Directorate. Besides, formula for calculation of fuel reimbursement charges to the delivery staff have been kept same as has been issued by the Parcel Directorate. A copy of the Policy guidelines is attached.

6. Following are the major features of the guidelines for delivery of all kind of postal articles including documents by the delivery staff by using their own bikes/scooter:

(a) Following types of delivery staff engaged in Departmental Post offices including NDCs will be covered under the guidelines:

(b)

• Regular Postman staff
• Grameen Dak Sewaks (GDS) including GDS Mail Carrier (MC)* Other Departmental staff being engaged for delivery work Outsourced delivery staff
• *Including GDS Mail Carrier engaged in Branch Post Offices
• Ad-hoc revised Postman Establishment norms will be applicable for the delivery staff when the delivery is being made through 2-wheeler vehicles. Accordingly, following entry related to delivery of postal articles through 2-wheeler vehicles will be added in the "Sl. No. 16" of the Postman Establishment norms issued vide letter no. 9- 1/2005-W.S.I/PE.I dated 5/2/2010 (Page 3-6/C) as is indicated below:

Note: Postman Establishment Norms for delivery of postal articles through 2-wheeler vehicles are ad-hoc norms and will be applicable till the delivery norms for delivery through 2-wheeler vehicle are issued by the Postal Directorate.

(c) Delivery staff can be paid reimbursement charges for delivering postal article through their own 2-wheeler vehicle at the rate as has been prescribed for delivery of Parcels by the Parcel Directorate vide OM dated 6th May, 2022 and same formula also included in the attached Policy Guidelines.

(d) Payment of reimbursement charges to the delivery staff will be made on the monthly basis.

7.The Policy will be applicable for two years from the date of implementation after that the Policy will be reviewed by the Department for further continuation on the basis of cost-benefit analysis.

8. Circles are requested to implement the Policy guidelines in the Post offices for delivery of all kind of postal articles including documents by the delivery staff with effect from 15th November, 2024.

This issues with the approval of Secretary (Posts).

Encl. A/a

DDG (Mail Operations)

Policy Guidelines on Delivery of Accountable Postal articles including Speed Post, Registered, Parcel and Ordinary articles by Delivery staff through their own two-wheeler vehicle 

Delivery of postal articles have undergone a transformational change over the years. More and more delivery staff are presently using their own 2-wheeler vehicles i.e. bike/scooter for delivery of postal articles. Department, at present, has no policy guidelines for encouraging the delivery staff to use their 2-wheeler vehicles for delivering the postal articles except Parcels. However, Department has made provision in Recruitment Rules for hiring a person with valid 2-wheeler driving license to become postman or GDS. At present, Departmental guidelines only deal with the delivery of postal articles through foot or bicycle. Besides, Department has issued guidelines vide Parcel Directorate letter no. 18-02/2022-PD dated 6th May 2022 for reimbursement to delivery staff who are delivering parcels through their own bikes. However, there is no clear guidelines for reimbursement to delivery staff who are using their 2-wheeler vehicle for delivery of Speed Post, Registered or Ordinary articles.

2.Delivery through 2-wheeler vehicle i.e. bike/scooter not only provides for expedited delivery of the postal articles but also necessitated by the present trends in the courier and express market. Besides, mechanized delivery also improved productivity of delivery staff by enabling delivery of a greater number of postal articles by a delivery staff by reducing the travel time travelled in a delivery beat. Besides, mechanized delivery is also beneficial to the delivery staff as mechanized beat involved less physical exhaustion in comparison to foot or cycle beat. Accordingly, these policy guidelines are being issued to provide for the delivery of all kind of postal articles by the delivery staff including Postman, GDS, outsourced manpower, etc. by using their own bikes/scooter and reimbursement charges to be paid to such delivery staff.

3.Applicability of Guidelines: The guidelines for reimbursement of mileage charges will be applicable to following category of delivery staff engaged in Departmental Post offices and are delivering postal articles through their own 2-wheeler vehicle:

i. Regular Postman staff

ii.Grameen Dak Sewaks (GDS) including GDS Mail Carrier (MC)

iii.* Other Departmental staff i.e. MTS being engaged for delivery work Outsourced delivery staff

iv.*Including GDS Mail Carried engaged in Branch Post Offices 

POLICY ON REIMBURSEMENT OF FUEL CHARGES_V.11

3.1 The guidelines, however, will not be applicable to delivery of postal articles by Franchisee if they are authorized or any similar such arrangements as they are already being paid consolidated delivery charges.

3.2 The guidelines will also not be applicable to GDS staff engaged in delivery of postal articles at Branch Post Offices.

3.3 It is also clarified that in such cases, where fuel charges are being reimbursed to delivery staff, coolie charges would not be paid to delivery staff.

4. Delivery Norms for Delivery through Two-wheeler Revised Postman Establishment norms will be applicable for the delivery staff when the delivery is being made through 2-wheeler vehicles. Following entry related to delivery of postal articles through 2-wheeler vehicles will be added in the "Sl. No. 16 of the Postman Establishment norms issued vide letter no. 9-1/2005- W.S.UPE.I dated 5/2/2010 as is indicated below.

Note: Postman Esubishment Non for delivery of postal articles through 2-wheeler vehicles are ad-hoc norms and will be applicable til the delivery norms for delivery through 2-wheeler vehicle are issued by the Postal Directorate

5.Modalities for allowing reimbursement for fuel charges:

5.1 Documents to be Checked:

Following documents are to be checked by APM (Delivery)/Postmaster or any other official supervising the delivery work and kept in guard file to be maintained in Delivery Post Office before allowing the reimbursement of vehicle mileage charges to the delivery staff:

• Valid 2-wheeler driving license in the name of the person doing delivery.
• Copy of the Registration certificate of the 2-wheeler vehicle,
• Copy of insurance certificate of the two-wheeler vehicle,
• Vehicle should be owned by the delivery staff or owned by the immediate family members of the delivery staff. In case the vehicle is owned by the immediate family member of the delivery staff, a declaration to this effect from the delivery staff should be obtained and placed in guard file at Delivery Post Office In case the vehicle is not owned by delivery staff or immediate family member, then ed an authorization letter from vehicle owner, in the name of delivery staff be obtained and kept in record.

5.2 In charge of the Post Office will forward a proposal for allowing the reimbursement of fuel charges in a delivery beat to the Division Head in the Annexure 1. Divisional Head will examine the proposal and will either allow or disallow the proposal within 7 days of receipt of the proposal. An intimation of decision on each proposal will be sent to the Post office concerned.

6. Rate of reimbursement of Fuel charges to delivery staff: Delivery staff will be paid reimbursement of fuel charges as arrived at from the following formula as has been prescribed vide Parcel Directorate letter no. 18-02/2022-PD dated 6th May 2022 (copy enclosed):

Total fuel reimbursement Average expenditure on periodic maintenance per km. charges paid to delivery (Rs. 0.98) + Average fuel charges per km* staff per km

*Average Fuel Charges per km (i.e. Fuel price in the respective state/Average mileage of the bike i.e. 40 Km/Litre)

6.1 Payment of reimbursement charges to the delivery staff for usage of their own 2-wheeler vehicle will be linked with the delivery performance of accountable articles as indicated below: SI. art gri Delivery Performance

6.2 Reimbursement Charges

• If delivery performance is 95% or more than 100% payment of calculated charges 95%
• If delivery performance is between 90% to 80% payment of calculated charges 94.9%

Para 6, 6.1, 6.2 and 6.3 of the Parcel Directorate letter no. 18-02/2022-PD dated 6th May 2022 (Appendix 1) may be referred for the calculation of fuel reimbursement charges to the delivery staff.

6.3 Circles will notify the rates for reimbursement of fuel charges to be paid to delivery staff for delivery of documents in their circles for this financial year 2024-25 by 31st October, 2024 with

POLICY ON REIMBURSEMENT OF FUEL CHARGES_V.11

7.2.1 While allowing the fuel re-imbursement charges to the GDS MC, Circles must also rationalize the number of GDS MC required for carrying the BO bag to the Branch Post offices considering the saving of time due to mechanization.

8. Calculation of Average distance travelled in beat: Daily reimbursement charges to be paid to the delivery staff will be based on the average km travelled by the delivery staff during the "observation period" as detailed below.

Observation Period: Average of the distance travelled by the Delivery Staff during 6 working days. The distance travelled through 2-wheeler vehicle by delivery staff during observation period will be checked daily by the APM (Delivery)/Postmaster or any other official supervising the delivery work. Besides, meter reading of the 2-wheeler vehicle before the delivery staff departs for the delivery and return from the delivery will also be noted down in a Register (Annexure-II).

8.1 Any complete week of 6 working days can be selected by the Postal Divisions for the 'Observation Period'. This exercise may preferably be carried out during April month of each

year.

9. Payment of reimbursement charges to the delivery staff for usage of their own 2-wheeler vehicle will be linked with the usage of Postman Mobile App. In order to eligible for the fuel reimbursement charges, at least 95% of the accountable articles during the period (for which claim pertains) should be processed through PMA.

10.Manner of submission of Fuel Reimbursement claim form by the delivery staff: The delivery staff will submit a Fuel Reimbursement claim form for reimbursement of fuel charges in the prescribed format (Annexure-III) on the 1st working day of month for the previous month with details of number of Accountable articles delivered on each date, delivery efficiency of accountable articles, % of articles handled in PMA and average distance per day in the month for which fuel reimbursement charges are being claimed.

11. Action by APM Mails/ Post office In-Charge: APM (Delivery)/Postmaster or any other official supervising the delivery work at Post office will randomly check the genuineness of the delivery of Accountable articles at the door step of addressee in respect of at least 5 Accountable articles from the delivery manifest through the "PMA-Beat Delivery Report" available on CEPT MIS portal on a daily-basis.

12. Accounting and Payment of Fuel Reimbursement Charges: After checking the entries made by the delivery staff in the Fuel Reimbursement Form (Annexure-III) by the delivery staff, the APM (Delivery)/Postmaster will ensure to submit the bills to the Divisional Office for sanctioning the same by 5th of each month. Concerned Divisional Heads will sanction the bills of Fuel Reimbursement charges by 10th of each month. Payment of reimbursement of fuel charges to the delivery staff would be done on monthly basis by 15th of each month after following due codal formalities by concerned Post masters In-charge Nodal Delivery Centers. Payment of fuel reimbursement charges to delivery staff would be met from the allotment made to the Circle under the Head of "Office Expenses (OE)".

13.

Documentation at HO/SO: A Payment Register for payment of reimbursement charges to the delivery staff will be kept by the APM (Delivery)/Postmaster or any other official supervising the delivery work in the format as attached at Annexure IV. Divisional / Sub Divisional Heads will check the Payment Register during their visits.

POLICY ON REIMBURSEMENT OF FUEL CHARGES V.11

****

Read More ->>