Bye-laws
1. Name, address and
Area of work of the Association:
a. Name: India Posts’ Retired Officers’ Association
b. Address:
c. Area of work: All over India with particular focus towards
India Posts, Maharashtra Circle comprising States of Maharashtra and Goa.
2. Duties and
Responsibilities of the Association:
a) To attend to
all the issues pertaining to the members of the Association with regard to
their pensionary and other benefits, individual or collective, with in the
frame work of the Central Govt., rules and regulations of in force.
b) To look after
the welfare needs of members as decided by the Executive Committee.
c) To support
any activity for community of Senior Citizens as per Executive Committee
decisions there on.
d) To liaise with
local and All India, India Posts’
Authorities, Ministry of Personnel,
Administration and Pension Departments and such other Govt./ non-Govt.
organisations in matters affecting the interest of the members.
e) To submit
memorandum to the Pay Commission or such other bodies constituted by the Govt.,
for future befit of the members.
f) To take
recourse to legal remedies on behalf of larger section of the members, if any
such need is felt by the Executive Committee.
g) To undertake
such other functions within the frame work of the Association’s Bye-laws, as
decided by the Executive Committee from time to time.
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3. Membership of the
Association and categories of Members:
a)Eligibility: Any person who retired as a Gazetted Officer
can to join the Association after duly filling up the application in writing or
online, and after due acceptance of the same by the Executive Committee on
behalf of the General Body, which will in its subsequent sitting consider the
new membership names for post facto ratification or such other decision as it
may deem to take.
b)Admission Fee: Rs.200/-
c)Ordinary Member: Any India Post Pensioner who pays an
annual subscription of Rs.400/- shall be an ordinary member of organisation.
D Life Member: Any India Post pensioner who pays at any time
10 times the annual membership in force at the time of application for Life
Membership becomes a Life Member thereafter.
e). Cessation of membership.
Not paying membership subscription regularly; on committing any act
injurious to the Association; on passing of a no-confidence motion, resignation
or such other cause as may be decided by the Executive Committee.
4) General Body and
the Management Committee will form the constituents of the Association.
a) General Body: Founder Members, Life Members and Ordinary
members of the Association together constitute General Body.
b) Meeting: Ordinary meetings of the General Body shall be
held once a year, immediately after the ending of the financial year of the
organization but within a period of three months. Special meeting can be held
any time with due notice to members.
c) Period of Notice: Ordinary meeting of the General Body
will require prior written notice of 15 days and special meeting of that of 7
days.
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d) Quorum: Quorum for ordinary meeting shall be the presence
of 2/3 of members. In case the quorum is incomplete, the meeting shall be
adjourned and there will be no restriction of quorum for the reconvened
meeting.
e) Date of Annual GB: Annual Meeting of the General Body
shall be held once in a year, date shall be fixed by majority vote of the
Management Committee.
5) Rights and Duties
of the General Body:
Election of the Management Committee, passing the annual
budget of the organization, approval of the annual report of the organization
and to decide the policy matters of the organization.
6) Management
Committee:
The Management Committee shall consist of the following
members elected by the General Body normally for a tenure of 2 years and they
can seek re-election after the term if they so desire.
a)President-1; Vice-President-2; Secretary-1; Organising
Secretary-2, Jt. Secretary 2; Treasurer-1; Asst. Treasurer-1.
b)General Body can create any new position or add more
numbers of the existing positions in keeping with the exigencies of the growing
needs of the Association.
c)Meeting: Ordinary meeting of the Management Committee shall
be held four times a year and special meeting can be called whenever necessary.
d)Period of Notice: Ordinary meeting of the Management
Committee can be called with 7 days prior notice and special meeting at 24
hours prior notice if necessary.
e)Quorum: Quorum for Management Committee shall be presence
of 2/3 of its members. There will be no restriction of quorum for the
reconvened meeting. f)Filling up vacant posts: Any unforeseen vacancy occurring
in the Management Committee shall be filled for the remaining term of office by
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majority of 2/3 of the members of the General Body. The
tenure of Management Committee shall be two years.
g)Rights and duties of
the Management Committee:
To take all necessary
actions for progress of the organization; To prepare the annual budget and
annual report of the Association ; To
accept donations, grants, subscriptions and use them for development of the
Association ;To accept from the Central Government and other sources loans,
grants, and donations for fulfilling the objectives.
7. Right and duties of
the office bearers of the Management Committee:
a) President: To preside over all meetings; In case of equal votes, to give his casting
vote ; To do any other act for the development of the Association in keeping
with Bye-laws.
b)Vice-President: In the absence of the President, to carry
out the functions Association assigned by him and to do any other act for the
development of the Association.
c)Secretary: To fix
the dates of meetings, to change them and to postpone meetings ; To implement the decisions of Management
Committee ; To approve the expenditure
within the approved budget ; To
safeguard the movable and immovable properties of the Association and to keep
watch on them ; To accept help,
donations and grants from the government ;
To sign all bills, vouchers, cheques and such documents ; To carry on all correspondence on behalf of
the Association; To enter the names of the members in a register ; To give notice of meetings in writing ; To read out and get ratified the proceedings
of meetings ; To do any other work for
the development of the Association.
d)Joint Secretary: In the absence of the Secretary to carry
out the duties assigned by him. To help in the development of work of the
Association; To carry out all duties as
directed by the Secretary of the Association.
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e)Treasurer: To collect the membership fees from all members
and issue receipts. To
maintain accounts of the Association in coordination with the Secretary. To
finalise the annual Accounts for auditing by an Independent Auditor as decided
by the Executive Committee.
8. Procedure for
modification of Rules and Bye-Laws of the Association:
The Management Committee (MC) may recommend change (s)
approved by 2/3 of its members present at its duly constituted meeting. Change
(s) may also be proposed by any member of the Association supported by at least
10 members and submitted to MC at least 3 months before the Annual General Body
Meeting to enable its processing. All proposed amendment (s) will be
communicated at least 6 weeks before the AGM to the members through the
Secretaries of Branches / Chapters where they exist and through Headquarters
(for non-attacked members) with the deadline for the replies to reach
Headquarters, two weeks before the date of AGM. The proposals supported by at
least 2/3 members will be placed before AGM for endorsement and incorporation
in the Bye-Laws of the Association".
9. Funds of the
Association:
The funds of the Association shall be deposited in an account
opened in the name of the Association in a nationalized bank which shall be
operated on the joint signatures of any two of the following: Secretary,
Vice-President and Treasurer.
10. Audit of the
account of income and expenditure of the Association:
The audit of the income and expenditure account of the
Association shall be carried out every year by a qualified auditor who shall be
appointed by the Management Committee.
11. Financial year of
the Association:
The financial year of the Association shall be from 1st April
to 31st March.
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12. Responsibility for
conducting legal proceedings by or against the Association:
Responsibility for conducting legal proceedings by or against
the organization shall be that of the Secretary or any person authorized by
him.
13. Records of the
organization:
1. Membership register; 2. Proceeding book; 3. Stock
register; 4. Cash book, ledger and such other ones that may be needed from time
to time.
14. Dissolution of the
organization:
Dissolution shall be done under Societies Registration Act 21
of 1860, Section 13 and 14.
15. Affiliation:
The Association shall be entitled to affiliate with India
Posts Pensioners’ organisation at All India level and any other Pensioners
Associations existing / newly formed at other centres in the country, subject
to approval by two-third majority of the Management Committee.
Signature of Founder Members:
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